Employment Opportunities

Part-Time Office Manager

Position Summary

The Edgebrook Evangelical Covenant Church (EECC) Office Manager is responsible to the Senior Pastor and the Chairperson of the Trustee Board. Under general supervision and acting on her / his own initiative, the Office Manager performs diverse administrative and secretarial duties for the church. Assignments may involve work of a confidential nature and requires knowledge of the practices and procedures of the church.

Position Hours

  •  15 hours/week

ESSENTIAL RESPONSIBILITIES:

Clerical work and pastoral support 

  • Gather information for and produce weekly church bulletin and inserts
  • Prepare Sunday worship slides
  • Sort church correspondence and assist with the processing of invoices/bills
  • Aid in the production of weekly Pastor’s column and church e-newsletter
  • Mail/email mass correspondence on behalf of Pastor or church chair(s) and other church leaders
  • Assist in the care and maintenance of office equipment and maintain an inventory of supplies
  • Provide general office support for staff (mailing, filing, etc.)
  • Assemble church annual report and church directory
  • Protect Pastors’ needs for quiet while working in the study

Communication 

  • Facilitate internal and external publicity of upcoming church events, including press releases, updating website, and social media, flyer production and bulletin inserts.
  • Maintain and update the church website.
  • Create and maintain sign-up sheets (paper and electronic) and notify key individuals of future activities that impact them (nursery workers, coffee hour hosts, greeters, audiovisual team, participants in Sunday worship)
  • Act as a primary communicator between church and outside groups (for weddings, building rentals, etc.)
  • Work with the pastor to ensure clarity and communication regarding deadlines and events
  • Coordinate with Church Custodian and Trustee Board to ensure set up and clean-up of events are covered.

Church record-keeping 

  • Maintain control of the official church calendar
  • Maintain mailing lists, databases, church files and records, and keep all information pertaining to the business of the church organized and accessible
  • Track attendance at worship and correspond with Pastor
  • Collect and submit paperwork for background checks of all volunteers requiring such
  • Update and produce church directory on a regular basis

Other 

  • Serve as church receptionist
  • Enable others to do their ministries effectively, including volunteers
  • Collaborate with Pastors and Trustee Board to assess and improve administrative procedures
  • Establish consistent office hours as approved by Senior Pastor and Trustee Board
  • Prioritize and respond effectively to multiple demands
  • Other duties as assigned

ESSENTIAL QUALIFICATIONS:

  • Commitment to uphold the mission, vision, and values of EECC
  • Strong competency with Microsoft Office – especially Word and Excel
  • Ability to work independently
  • Aptitude for technology, office automation and learning new processes
  • Excellent interpersonal, organizational, oral and written skills
  • Excellent problem-solving abilities
  • Adaptability to changing needs of the office

DESIRED QUALIFICATIONS:

  • Has experience working in or volunteering with the church or other volunteer organizations
  • Has comfort and knowledge of websites and social media
  • Some college experience or related work experience